Ministry leaders should want nothing more for their volunteers than for them to know that they are part of a team and that their leader greatly values them. These messages can be communicated in numerous ways, but they are especially important to convey during meetings. Here are a few qualities of great team meetings:
1. A great team meeting doesn’t waste anyone’s time.
Who likes to waste time? Okay, probably everyone, if they’re bored. But, who likes their time wasted by someone else? No one. I could probably belabor this point, but I feel like I would be wasting your time, so I won’t. A great team meeting doesn’t waste anyone’s time.
2. A great team meeting has an established agenda.
Have you ever been to a meeting that seems to be going every which way, with no clear direction? A great team meeting has an agenda, or a set of objectives, that the leader has organized in advance (this will also help you accomplish point #1). When you are planning a meeting, write out in advance what you want to talk about and plan accordingly, including how much time you will spend discussing each subject. This will ensure that you stay on task and that you impart all necessary information.
3. A great team meeting allows for two-way communication.
A team meeting allows input from the entire team. When you are discussing something, allowing others to speak will help you be able to see their viewpoints and perhaps bring details to light that were previously hidden. Doing so also shows others that you appreciate their input and that they, in fact, are part of a team.
4. A great team meeting reinforces the team.
When your team leaves your meeting, they should come away feeling even more vested into the team and prized by you. Don’t spend time criticizing an individual in front of others, or do anything that would cause the morale of the team to decline. After all, if you’re the leader of the group then the failures of the entire unit rest upon you. However, when you must address tough issues, be sure to also spend time celebrating accomplishments together. This will help to more strongly mesh everyone together and keep them focused on the team’s goals.
What other qualities of a great team meeting can you think of? Have you learned from any of your own successes or failures in these areas in the past? Share your thoughts in the comment section![divider]