When I first began at my church 4 years ago, my volunteers did everything to get ready for the lessons, short of actually writing their own lessons. I gave them the curriculum and they collected their own supplies and made their own copies for their weekly lessons. A year later I started making their copies for them. This past year, I began actually collecting all their supplies, making their copies, and putting all of these things in their classrooms.
However, I found that this system wasn’t working quite like I wanted. You see, I share space with our preschool classes so I’m not able to put supplies and copies in each room until preschool is over on Thursdays. But, I can’t wait till Thursdays to get every supply and make every copy for 2 different programs (a total of 11 classes). For one thing I don’t like to procrastinate, but the main reason was because I was running out of space in my little office. I don’t like piles of stuff on the floor. It was becoming too messy, too. I needed a better way to do this.
I visited a friend’s church recently and she showed me her curriculum supply room. On each shelf was a Rubbermaid container labeled with each program name and class name. All supplies needed for each class are put into their container and sealed with a lid then placed in their rooms. What a great idea! Why did I never think of that?
I went and bought enough bins for each class in our Kidz Church and KidVenture programs. I printed out the names of each class and taped them to the outside of each bin. For example:
Each week, I collect supplies and make copies and put these into the appropriate bins. Then, I stack them in the newly arranged closet in my office until Thursdays after preschool ends and they can go in the classrooms. On Sundays, each volunteer opens their bin to find all their needed supplies. After their class is over, they put all unused supplies back into the bin and place outside my office door.
This new organization idea has been a huge benefit for me and my volunteers! It has made things much simpler for all of us. If you don’t do this already, try it out. I guarantee you will love it!
Have you found an organization technique that you like to use? Share it in the comments!